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Finance & Suppy Chain Management

Finance

The accounts division is currently headed by a national management trainer. The functions of the department include:

The functions of this office include:

  • Planning, developing and implementing Institute accounting policies;
  • Computerization of accounting systems;
  • Monitoring revenue collection and expenditure as approved by the council;
  • Application of sound principles, systems and techniques in accounting for Institute finances, assets, revenue/expenditure and costs;
  • Accounting for special funds set up under various statutes, programmes and projects under special negotiated agreements;
  • Management of accounting information which includes coordination and rationalization of estimates, annual appropriations and fund accounts
  • Cash flow control and cost analysis;
  • Payroll preparation including statutory deduction and submission;
  • Preparation of financial statements;
  • Management accounting including preparation of quarterly management reports;
  • Maintaining fixed asset register;
  • Preparing the institute’s budget estimates.
  • Banking; and
  • Handling external and internal audit queries.

Supply Chain Management

The Supply Chain Management division is responsible for acquisition of goods, works and services for the Institute.

This function is carried out in strict adherence to the Public Procurement and Disposal Act, 2005 and the Public Procurement and Disposal Regulations, 2006. Its roles are to:

  • Maintain and update annually standing lists of registered tenderers required by the procuring entity;
  • Prepare, publish and distribute procurement and disposal opportunities including invitations to tender, pre-qualification documents and invitations for expressions of interest;
  • Co-ordinate the receiving and opening of tender documents;
  • Co-ordinate the evaluation of tenders, quotations and proposals;
  • Implement the decisions of the procurement, tender and disposal committees, including co-ordinating all activities of these committees;
  • Monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts;
  • Co-ordinate internal monitoring and evaluation of the supply chain function;
  • Act as a secretariat to the tender, procurement and disposal committees;

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